How do I set up an account for my new group project?

Family Tree DNA project administrators use our Group Administrator Pages (GAP) as the primary tool to run their projects. To create a GAP account, you need a Project Administrator ID. The steps for setting up your Project Administrator ID at Family Tree DNA and linking it to a group project differ depending on whether or not this is your first Family Tree DNA group project.

If this is your first project:

  1. Go to the Family Tree DNA Login page. (https://www.familytreedna.com/login.aspx)
  2. Enter the temporary ID number and password in the respective fields. These are in the New Project e-mail we sent you.
  3. Click the Login button.
  4. Follow the steps in the New Account form to create your account.

If you already administrate other projects:

  1. Go to the Family Tree DNA Login page. (https://www.familytreedna.com/login.aspx)
  2. Enter your Project Administrator ID and password.
  3. Click the Login button.
  4. Find the My Account menu in the top menu bar.
  5. From the My Account menu, select Add Projects.
  6. On the Add Projects page, enter the temporary ID in the Dkit field and the temporary password in the Code field. These are in the New Project e-mail we sent you.
  7. Click the Add Project button to complete the process.

Please save your new Project Administrator ID and password in a safe place. Never share them outside of Family Tree DNA. The Family Tree DNA computer system logs all changes you make to both your GAP and the myFTDNA accounts of your project members with your Project Administrator ID. Therefore, each project administrator should have and use one ID.

Are there rules Family Tree DNA project administrators must follow?

Yes, there are rules. At Family Tree DNA, we would like both Project Administrators and group project members to enjoy project membership. To help with this and avoid misunderstandings, we have GAP Guidelines. You will find the current version here.

How do I complete my contact information?

Once you have created your Project Administrator ID, it is important to complete your contact information. To do so:

  1. Go to the Family Tree DNA Login page. (https://www.familytreedna.com/login.aspx)
  2. Enter your Project Administrator ID and password.
  3. Click the Login button.
  4. Find the My Account menu in the top menu bar.
  5. From the My Account menu, select Contact Information.
  6. Enter your information in each field.
  7. Click the Save Contact Information button.

How do I create a website for my group project?

Family Tree DNA provides a Project Website template that allows you to create a Public Project Website for your project. This site is important for both recruiting participants and for displaying your project members’ results. To set up your Public Project Website:

  1. Go to the Family Tree DNA Login page. (https://www.familytreedna.com/login.aspx)
  2. Enter your Project Administrator ID and password.
  3. Click the Login button.
  4. Find the Project Administration menu in the top menu bar.
  5. From the Project Administration menu, select Project Website.
  6. Select display options on the Site Configuration tab:
    1. Fill in the Title of your project.
    2. Use the check boxes and radio buttons to choose the types of results reports to include on the website.
    3. Read the instructions carefully and enter a short website name in the URL section. Note that this name cannot be changed once it is set.
  7. Click the Save Settings button at the top of the page to create the Public Project Website.
  8. Fill in the text boxes on the Background, Goals, News, and Results tabs. They should have basic information about your project. You do not need to know HTML to use these fields. If you do, there is an option to change to HTML view at the bottom of each text box. Page help explains other advanced options.
  9. Click the Save Settings button again to update your Public Project Website.

Note: Even if you plan to have an external website or blog, it is best practice to have your Family Tree DNA Public Project Website established and well maintained. It is often the first site that web search engines like Google™ will show those searching for your group project.

How do I create a Project Profile page for my group project?

The Project Profile page is where prospective project members may join your project by ordering a DNA Test. The information on the Project Profile page is entered on the corresponding Group Administrator Pages (GAP) Project Profile page. To set up your Project Profile page:

  1. Go to the Family Tree DNA Login page. (https://www.familytreedna.com/login.aspx)
  2. Enter your Project Administrator ID and password.
  3. Click the Login button.
  4. Find the Project Administration menu in the top menu bar.
  5. From the Project Administration menu, select Project Profile.
  6. Choose a Project Name. For your project to appear in the right alphabetical section of the Projects Index pages, it is important that the Project Name begins with the focus of your project. For example, the DIDMOW project might have a Project Name of Didmow Surname Variants so that the project would appear in the D section of the index.
  7. Enter a Description of your project. This should be between fifty and one hundred words long. It should describe the scope and goals of your project.
  8. Enter the main website for your project. This will usually be the templated Public Project Website. Additional websites and blogs can be mentioned in the previous Description field.
  9. Check the Allow Order without join request? box if you would like prospective project members to be able to order and join your project without going through a screening process. We strongly encourage you to do this.
  10. Check the Show project in Surname Project list? box to include your project on the internal and external Project Index pages. We strongly encourage you to do this. Note though that neither mtDNA nor Y-DNA haplogroup projects are included on the external Projects Index pages.
  11. Enter the Surnames for your project. You need to include all spelling variants you consider relevant as well as the primary surname for the project. To be sure your project is found in project searches, you should also enter the Project Name from step 6.

How do I create a welcome e-mail for my project?

Family Tree DNA provides a Welcome E-mail template that allows you to create a welcome message for your project. Welcome e-mails are sent to new project members the evening they join the project. Welcome e-mails help your project by assuring new members that they have successfully joined your project and by establishing project expectations. To create a welcome e-mail:

  1. Go to the Family Tree DNA Login page. (https://www.familytreedna.com/login.aspx)
  2. Enter your Project Administrator ID and password.
  3. Click the Login button.
  4. Find the Project Administration menu in the top menu bar.
  5. From the Project Administration menu, select Welcome E-Mail.
  6. In the Subject: field, enter the title for the message.
  7. In the Body: field, enter the text of the message. Be sure to include your name and e-mail address.
  8. When you are happy with your message, click the Save E-mail button.
  9. Click the Send Sample E-mail button to have a copy of the message sent to your associated e-mail account.

Below is an example of a welcome e-mail. You are welcome to modify it for your project.

Subject: Welcome to the DIDMOW Surname Project

Body:
Hello,

Thank you for joining the DIDMOW Surname Project. My name is Betty J. Didmow. I am the lead administrator of the project. My e-mail address is BJDIDYBY@EXAMPLE.CM. If you have questions or concerns, I respond within one or two days. However, I do not check my e-mail on Sunday.

I have been researching the DIDMOW family and all spelling variants using traditional genealogy for twenty years. I started the DIDMOW Surname Project five years ago to confirm my research and find new links between different lineages. The use of Y-DNA has completely changed our understanding of some branches!

So that I and the project co-administrators may help you, please send us your pedigree information. We will then guide you through adding it to your account and the project.

Best wishes,
Betty J. Didmow

Where is the best place to find others with an interest in genetic genealogy?

Family Tree DNA has a customer and project administrator forum. This is a good place to find others who share your interests in genetic genealogy. Note though that it is a public forum. You should not discuss your project members’ private information there.

How do I create an area in the Family Tree DNA forum specifically for my project?

If you would like a group project specific area in our forum, you may contact Family Tree DNA’s customer service. They will setup the area for you. You may contact them using the Feedback form.

Are there any societies or professional organizations related to genetic genealogy that I should join?

Yes, we recommend that you join the International Society of Genetic Genealogy (ISOGG). ISOGG is dedicated to promoting the use of genetics for genealogy. To learn more, visit the ISOGG website at http://www.isogg.org or contact isogg@msn.com.